Purpose
This policy explains how our square dance club website handles the deletion of personal information submitted by members, visitors, or event participants.
1. Data We Collect
We may collect limited personal information, such as:
- Name
- Email address
- Phone number (optional)
- Membership or event registration details
This data is collected only for club communication and event coordination purposes.
2. Data Retention Period
Personal data is retained only as long as necessary to:
- Manage active club memberships
- Administer events or classes
- Respond to inquiries or feedback
Inactive member or event data is automatically deleted or anonymized after 12 months of inactivity unless required for bookkeeping or legal obligations.
3. Member-Initiated Deletion Requests
Any individual may request deletion of their personal information at any time by contacting the club via the website’s contact form or designated club email.
Once verified, we will:
- Delete all associated records from our website database and mailing lists
- Confirm deletion within 30 days
4. Automatic Deletion Processes
Routine cleanup tasks remove outdated data, such as:
- Form submissions older than 12 months
- Unverified or bounced email addresses
- Expired event registrations
5. Backup Retention
Website backups may temporarily contain deleted data. These backups are securely stored and automatically purged within 90 days.
6. Exceptions
We may retain minimal information when necessary to comply with legal, accounting, or safety requirements (e.g., resolving disputes or financial recordkeeping).